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Audit Management, Founding Audits & Form Builder

Configure statutory audit deadlines, manage founding audits, inspect evidence uploads, and build custom compliance audit forms.

1. Audit Management & Setting Deadlines​

Org Admins establish statutory audit deadlines pursuant to German legal requirements:

  1. Open Audit Management and select target cooperative.
  2. Define audit type: Founding Audit (§11 GenG) or Recurring Statutory Audit (§53 GenG).
  3. Set Legal Audit Deadline Date.
  4. Configure automated warning reminders sent to Coop-Admins at 60, 30, and 15 days prior to deadline.

2. Evidence Uploads Vault​

Review all evidence documentation submitted by client cooperatives during audits:

  • Central repository containing bank confirmation letters, member registries, board CVs, and meeting minutes.
  • File hash verification confirming document integrity.
  • Virus scanning and automated document validation checks.

3. Issues & Escalation Management​

Org Admins oversee systemic audit issues escalated from field auditors:

  • View escalated L4 and L5 legal compliance issues.
  • Issue formal audit directives (Prüfungsauflagen) to client boards.
  • Approve resolution waivers where legally permissible under GenG guidelines.

4. Founding Audits Workflow (§11 GenG)​

Org Admins review founding audit applications submitted by newly formed cooperatives:

  1. Receive completed Founding Audit package from Coop-Admin.
  2. Assign Auditor and Sub-Auditor review team.
  3. Validate statutory 4-phase checklist (Members, Board Suitability, Financial Plan, Statutes).
  4. Issue official legal opinion (Gründungsprüfungsgutachten) for commercial register entry.

5. Dynamic Audit Form Builder​

Org Admins can design custom compliance verification checklists using the integrated Form Builder:

  • Navigate to Settings > Form Builder.
  • Add custom form fields (Text, Multiple Choice, Document Upload, Yes/No Checkpoint).
  • Assign form templates to specific cooperative sectors (e.g. Housing Cooperatives, Energy Cooperatives, Agriculture Cooperatives).
  • Form fields dynamically populate in field auditor verification checklists.